Entries that post themselves
POS sales, sales invoices, goods receipts, supplier bills, receipts, payments, stock adjustments, payroll and shift close each post their own journal.
Automatic posting
Hayat ERPBY LEVEL 8 TECHNOLOGIES
Hayat ERP · Accounts and financial statements
Books that post themselves from every sale, bill and payroll.
Hayat ERP Accounts covers the chart of accounts, journals, banks, financial years, fixed assets, budgets and the financial statements. Most entries post by themselves when a sale, bill, receipt or payroll is posted. Every money event reaches the general ledger, even before the Accounts module is switched on.
Automatic postingIAS 1 statementsBank reconciliation
Features
What the accounts module covers
Set up the books once. After that most entries come from the documents your staff already post.
Chart of accounts
Accounts in groups with their statement line. The standard system accounts come with your company, and you add your own, such as a bank account or expense head.
Accounts
Journals
Every posted entry with its source. Journal vouchers handle manual entries such as opening balances, and Quick expense records a simple paid expense.
JV · quick expense
Financial statements
Balance sheet, profit or loss, cash flows and changes in equity under IAS 1, plus notes, trial balance, general ledger and day book.
IAS 1
Bank reconciliation
Import a bank statement. Hayat matches deposits and payments to your entries and lists what is left to explain.
Banks
Financial years
Create the year and its months. Soft-close a month so only finance can post, and close the year to move profit to retained earnings and lock the period.
Period close
Fixed assets
A register of property, plant and equipment. Assets are capitalised from bills, and monthly depreciation posts with Run depreciation.
Depreciation
Budgets
A budget per income and expense account by month, compared with the actual figures on Budget vs actual.
Budget vs actual
Data integrity
Every night Hayat reconciles POS tenders, stock, customer and supplier ledgers, bank and cash, and scans for duplicates, gaps and unbalanced journals.
Nightly checks
Product walkthroughs
Accounts walkthrough videos
Short silent walkthroughs recorded in Hayat ERP, with captions. The same videos are in the Hayat ERP training paths.
Accounts and financial statements
0:28 · real screens, captionsTranscript
0:03 Chart of accounts. Sales, purchases and payroll post here automatically
0:08 Journals: manual entries for anything that is not posted for you
0:14 Trial balance, profit and loss, balance sheet and cash flow — pick a period and export
0:24 The report library: sales, stock, tax and more — schedule any report to arrive by email
Quotation to invoice
0:29 · real screens, captionsTranscript
0:05 Selling on credit: quotation → sales order → delivery → invoice → receipt
0:10 Invoices list. Click New to raise one
0:14 Pick the customer, add items, and the taxes are worked out for you
0:21 Receivables shows who owes what, with ageing
0:25 Customers: credit limits, price lists and full history
How the money flows
Every desk reaches the general ledger
One rule: every money event posts a journal as it happens, with its document number as the reference. A till sale, a school fee, a hotel folio payment or a store card sold each becomes a posted journal. This holds even when the Accounts module is off, so the trial balance and balance sheet are right on the day you switch it on.
Payment methods decide the cash side: cash, bank transfer and cheque, JazzCash, Easypaisa and Raast, card, buy now pay later, gift vouchers and loyalty points each post to their own account, or to the account you set. Cancelling a document posts the reverse entry with the same reference. If a posting is refused, for example because the period is closed, the document is not saved either.
Hayat AI reads a PDF or photo of a bank statement and suggests matches, and suggests accounts on journal lines. On the financial statements it explains the profit or loss in plain words and adds a cash-flow forecast, a month-end review and a tax helper.
Step-by-step guides with screenshots are at help.hayaterp.com.
FAQ
Common questions
What does Hayat ERP Accounts do?
It keeps the chart of accounts, journals, banks, financial years, fixed assets and budgets, and produces the financial statements. Most entries post by themselves from sales, purchases, stock and payroll.
Which financial statements does it produce?
IAS 1 statements with comparative figures and notes: statement of financial position, profit or loss, cash flows and changes in equity. It also gives the trial balance, general ledger, day book, profitability and budget vs actual, in Excel, PDF or print.
Do I have to type accounting entries?
Rarely. Hayat posts the journal when a business document is posted, such as a POS sale, sales invoice, goods receipt, supplier bill, receipt, payment, stock adjustment or payroll. Journal vouchers are for manual entries such as opening balances or depreciation corrections.
Does it post sales tax and withholding tax?
Yes. Sales post output tax and further tax, supplier bills post input tax, and customer receipts and supplier payments post tax withheld. Payroll posts income tax on salaries, EOBI and social security.
Can it reconcile my bank account?
Yes. Import the bank statement and Hayat matches deposits and payments to your entries and lists what is left to explain. Hayat AI can also read a PDF or photo of the statement.
What if the Accounts module is switched off?
Sales, fees, folios and payments made in other modules still post to the general ledger. When you switch Accounts on later, the books are already complete.
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Ali AbdullahChief Executive Officer
- sales@level8technologies.com
- Phone
- +92 303 506 1264
- +92 303 506 1264
- level-8-technologies
- Office
- Karachi, Pakistan