Stock card
The history of one item: every purchase, sale, return, transfer and adjustment with the running balance. Click a line to open the document behind it.
Stock card
Hayat ERPBY LEVEL 8 TECHNOLOGIES
Hayat ERP · Stock and warehouses · Buying from suppliers
Stock, buying and labels, from requisition to the shelf.
Hayat ERP shows what is in stock in each warehouse and follows every movement on the stock card. Buying runs from requisition to purchase order, goods receipt, supplier bill and payment. Gate passes, quality inspections and barcode labels work on the same documents.
Stock cardThree-way matchingBarcode labels
Features
From the supplier to the shelf
Start at any step. Following the whole flow gives you approvals, matching and accurate costs.
Transfers
Request, approve, dispatch and receive between branches, with goods in transit and differences on receipt recorded.
Branch transfers
Counts & adjustments
Full, category or cycle counts on a sheet or a phone, with the variance in quantity and value. Adjustments carry a type and reason, and large ones need approval.
Counts · write-offs
Purchase orders
Requisitions, requests for quotation to several suppliers, and purchase orders with tax per line. Orders above your approval limit go to Approvals first.
RFQ · PO
Goods receipts & bills
Record received and rejected quantities, with batch and expiry for medicines and food. Bills warn when quantities or prices differ from the order and receipt beyond your tolerance.
Three-way match
Supplier payments
See what you owe each supplier and pay by cash, bank transfer or cheque. Withholding tax is worked out for suppliers marked for it. Landed costs spread freight, customs and clearing over a receipt.
Payables
Gate passes
Inward passes log a truck before the goods receipt. Outward passes must be approved before goods leave, and the guard records vehicle, seal and weighbridge.
Gate & security
Quality control
Inspection plans with measured and pass/fail checks. Stock under inspection sits in a quality-hold location, and rejections raise a non-conformance report.
Inspections · NCR
Barcode & price labels
Print barcode, price and shelf labels from items, goods receipts, bills, transfers or counts, with batch and expiry. Items without a barcode get one for the label.
Labels
Product walkthroughs
Stock & purchasing walkthrough videos
Short silent walkthroughs recorded in Hayat ERP, with captions. The same videos are in the Hayat ERP training paths.
Add an item and check stock
0:31 · real screens, captionsTranscript
0:03 Items: everything you buy, sell or make. Search by name, SKU or barcode
0:08 Open an item to see prices, barcodes, specifications, images and online settings
0:15 Stock shows what is on hand in each branch and warehouse
0:21 The stock card lists every movement of one item: purchases, sales, transfers and adjustments
0:26 Transfers move stock between branches; counts and adjustments correct it
Buy from a supplier
0:30 · real screens, captionsTranscript
0:02 Buying runs left to right: requisition → purchase order → goods receipt → bill → payment
0:08 Purchase orders: what you ordered from each supplier, and what is still to arrive
0:17 Goods receipts add the stock and update the item cost
0:22 Supplier bills post to accounts payable
0:26 Pay suppliers by cash, bank or cheque — balances update straight away
Barcode labels
Labels for shops, pharmacies and garment stores
Any printer: labels print as exact-size PDF pages or A4 sheets on any printer, or as ZPL, TSPL or EPL2 commands to Zebra, TSC, Xprinter and Gprinter label printers through Hayat POS on Windows. Urdu and Arabic names print with PDF templates.
Ready templates: a company starts with a 38 × 25 mm product roll, a 50 × 30 mm pharmacy label with batch and expiry, an A4 sheet of 24 labels and a 100 × 50 mm shelf label that shows the old price struck through. After a price change, load the price changes since a date and print new shelf labels for just those items.
Hayat AI suggests what to order, with learned lead times and a Ramadan and Eid uplift, and lists dead stock. It explains count differences, reads supplier bills from a photo, reads delivery challans, scores suppliers and turns a defect photo into an NCR draft. At the gate it reads a number plate to find the matching pass; the guard still checks.
Step-by-step guides with screenshots are at help.hayaterp.com.
FAQ
Common questions
What does Hayat ERP inventory and purchasing do?
It shows stock on hand by warehouse, follows every movement on the stock card, and handles transfers, counts and adjustments. Buying runs from requisition and purchase order to goods receipt, supplier bill and payment, with gate passes, quality inspections and barcode labels.
Does it track batches and expiry dates?
Yes. Goods receipts take a batch and expiry for medicines and food, stock on hand has an Expiring batches tab, and labels can print the batch and expiry.
Does it do three-way matching?
Yes. When a supplier bill is linked to the order and the goods receipt, Hayat warns if quantities or prices differ beyond your tolerance.
Which label printers does it support?
Any printer through PDF pages or A4 sheets, and Zebra, TSC, Xprinter and Gprinter thermal label printers through Hayat POS on Windows, using ZPL, TSPL or EPL2.
How does stock move between branches?
A transfer goes from request to approval, dispatch and receipt. While it is dispatched the stock is in transit, and the receiving branch records any damaged or short quantities.
Does a gate pass change stock or the accounts?
No. A gate pass is the security record that the vehicle and goods passed the gate. The goods receipt, delivery note or transfer behind it moves the stock and posts to the accounts.
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Ali AbdullahChief Executive Officer
- sales@level8technologies.com
- Phone
- +92 303 506 1264
- +92 303 506 1264
- level-8-technologies
- Office
- Karachi, Pakistan